How to Remove a Read Only Folder From Outlook Calendar

Practise you utilize Google Calendar for your individual appointments and Microsoft Outlook to organize the anarchy of your work life? If you practise, this is for you. If you lot don't, well, it might exist too. Consider this could be a keen Xmas gift for your loved 1, side by side of kin, all-time friend or neighbor. Remember, you gotta keep something up your sleeve for the adept deeds that get you into Santa'due south nice list!

Let's start past putting some personal groundwork. Up until recently, I was employed in a classic visitor and had a classic office time. Everything was nice and tidy. All my professional appointments happened from 9 to 6. All my personal stuff happened outside those hours. The few exceptions were saved as private appointments in my Outlook calendar. I barely used my Google Agenda.

I then became self employed and created my own company, and this brought a modest just fundamental alter. You have no working and personal time. Everything is working and personal time, all together.

And so I needed something that would let me run across my whole, individual and professional schedule for a detail day to decide whether I could nourish that conference or have that business luncheon or dinner. The solution could exist as simple as using my Outlook calendar for everything, but   ane) I didn't want to mix things up and   ii) isolating things has some additional benefits.

By "isolating" I hateful finer using Outlook for professional person appointments and Google Calendar for private ones so that things stay organized, and getting a couple of additional Easter eggs in the process such as:

• If yous have a shared Google calendar with someone else (eastward.thousand. your spouse), and he/she creates or changes appointments in that calendar, changes are automagically propagated to all your views, including Outlook!
• Employ the integration betwixt Google Agenda and Google Maps to get directions to your Outlook appointments right from Google Calendar.
• Go notifications for your upcoming Outlook appointments from Google Now including alive traffic conditions, etc.

It'due south simpler that it seems, and at least for me it's more than useful. When setting upwards an appointment I have full visibility of my consummate schedule and I know at a glance whether I can make it or not. This avoids many of those "oh, crap" moments when you realize you just set upwards a work engagement that you need to change (sounds familiar?).

Alright, permit'due south get down to business concern. The goal is to terminate up having a full view of all your calendars both in Outlook and Google Calendar, then that you tin record any kind of engagement with confidence using any of your multiple devices. Visually, things will end upwardly looking similar this:

Outlook

Google Calendar

Different colors denote different calendars, both in Outlook and Google Agenda. You have a single, consistent, full view of your fourth dimension, no thing whether y'all're looking at it through Outlook or the Google Agenda app on your mobile, tablet or desktop.

And then now, the meg dollar question. What sort of magic is required to do this?

Sharing Google Calendars to Outlook

We'll start past showing how you can import your Google Calendar(southward) into Outlook so that y'all have that full, consistent view in the Microsoft client.

1) Log into Google Calendar on the spider web. Find the calendar you desire to share to Outlook on the left column, click the small arrow and select agenda settings.

2) Notice the section where information technology says "Private Address" and a small ICAL icon. Correct-click the ICAL icon and choose re-create link address (Chrome), copy link location (Firefox) or copy link (Internet Explorer or Edge).
Note: Do not confuse this with the "Calendar Address" ICAL icon. They are two dissimilar things. Yous have to go the individual ICAL address.

iii) Go to Outlook (I will be using Outlook 2016 for the screenshots, other versions should be similar though). Nether File -> Account Settings, choose Internet Calendars and click on New. The following dialog volition appear:

4) Paste here the ICAL link address you copied from Google. Requite your agenda a proper name in the dialog that shows up next (e.g. My Personal Google Agenda) and go out the other options as they are by default.

When yous striking ok, your agenda volition be added to Outlook:

At first information technology will be on pending state; you can either sit down back, relax and look for it to get populated in the background, or forcefulness a ship/receive all folders past hitting F9 and it should become updated.

Voila! You tin can now meet your Google Calendar(due south) in Outlook!  :-)

Past default (at least in Outlook 2016) each agenda gets its own split up view. While this is fine, it is still difficult to encounter whether a particular time slot is available. Fortunately, Outlook offers a possibility to blend several calendars together in a combined view. We just need to use the small arrow icon adjacent to the agenda name:

This brings your personal calendar together with your existing Outlook calendars. Mission accomplished!

The only caveat is that Google calendar(s) in Outlook are read-only. Y'all cannot create a new appointment from Outlook into your Google agenda, or update an existing Google Agenda appointment. The reverse is also truthful: you cannot update events coming from your Outlook in Google Agenda.

Sharing the Outlook calendar to Google

Permit's practice at present the opposite: Publish the contents of your Outlook agenda into your Google Agenda so that yous have a full, 360º view of your schedule no matter what you're using.

Notation this is bachelor when you have admission to an OWA (Outlook Spider web Access) environment. Most Microsoft Exchange environments, either through an Role 365 subscription or on-premises Commutation servers, offer OWA access. When in doubt, check with your Information technology back up team, they tin can confirm whether OWA and calendar publishing is enabled for your organization.

If this is available in your Exchange environment, this is how you make your Outlook agenda visible to Google:

1) In your Outlook customer, cull Publish Online from the ribbon, and then Publish this calendar (if yous have more than than one calendar in Outlook, make sure you've selected the agenda you want to publish).

This will open your OWA environment in your browser.

2) Log into your OWA environment with your credentials. This should lead yous to the Calendar -> Publish agenda section. Hither, check the calendar you lot want to publish, select the permissions (as this is for your own apply, it's most useful to choose Total details) and click Save. This creates ii types of links: One HTML link and one ICS link. Right-click on the ICS link and select re-create link accost (Chrome), copy link location (Firefox) or copy link (Internet Explorer or Border).

3) Now let's get to Google Calendar. Log into your Google Calendar and head to the Other calendars section on the leftmost column. Click the pocket-size arrow adjacent to information technology and choose Add by URL.

4) In the dialog, paste the URL y'all copied from the OWA and click Add Calendar.

And... washed! Your Outlook calendar should be now visible together with your Google calendars!

Yous can customize things like the agenda name, default colour, etc, by choosing agenda settings next to your newly imported agenda name.

Every bit with Google calendars in Outlook, this is a read-only calendar. You cannot create Outlook appointments from your Google Calendar, or update existing appointments coming from Outlook.

Viewing your imported calendars in the Agenda app

One of the primary benefits of this integration is the power to harness all the ability of Google Now and Google Maps for your Outlook appointments. To exercise this, you need to enable your new imported calendar in the Agenda app in Android.

Enabling new calendars is quite straightforward:

i) Open up your Google Agenda app in your mobile phone or tablet.

2) Tap the top-left corner to access the menu, roll to the lesser and tap on Settings.

iii) Tap on your newly imported calendar. It might take a couple of minutes until your new calendar shows up in the Agenda app. Also, you might see a "Testify more than" tag beneath your existing calendars where the new one might exist hiding.

4) On your new calendar properties, enable "Sync".

Done!  Your Outlook calendar is at present getting synchronized to your Google Agenda app and you lot can have your complete view on the go, plus all the added benefits of using the Google tools with your Outlook appointments.

I hope this post has helped you get an easier glance on your busy schedule and manage your fourth dimension confidently having a single view on all your calendars. It certainly helped me!

Let me know whether this has been useful or any other comments in the comments section below.  :-)

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Source: https://www.linkedin.com/pulse/google-calendar-microsoft-outlook-closer-than-ever-julio-c-guti%C3%A9rrez

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